Behind the Scenes Expo 2022

Exhibitors Registration

WHAT: The Behind the Scenes Expo is part of R2R’s annual Youth Media Conference for High School students. This unique day of programming includes a film screening, a keynote speaker/discussion, and a career fair (aka R2R’s BTS Expo).

WHERE: Roundhouse Community Centre (181 Roundhouse Mews, Vancouver, BC V6Z 2W3). Inside the Exhibition hall.

Exhibition Hall (7,800 sq ft)

WHEN: Monday, April 11, 2022 9:30AM- 2:30PM (the entire day is 6 hours in total, with a 1 hour lunch).

Expo Itinerary
9:00 am – 30 mins to set up
9:30 am – 2 hours morning expo group
11:30 am – 1 hour lunch
12:30 pm – 2 hours afternoon expo group
2:30 pm – 30 mins to tear down
3:00 pm – doors closed

Should anything change due to safety restrictive measures or limitations imposed by schools at the time, we may reduce the program for the day. For instance, there could be only one group of students, in which case, your day at the Expo will be shortened.

COST: $50 per organization (includes one table for each organization for the day + description of your organization and logo presence on our website and event flyer/map).
Alternatively, to waive this cost, you can sponsor an event of the festival, such as the Youth Filmmakers Showcase for more exposure for your organization. Please contact office[at]r2rfestival.org if you’re interested.

TO APPLY: Please fill out the form below and we will contact you via email.

How It Works:

When students arrive they receive a printed or digital map and passport with your logo and a brief description about your company or organization. When a student visits your booth and meaningfully engages with you, offer them a digital or ink stamp on their passport. (The system for the map and stamp is TBC). The goal for each student is to complete their passport. Once they have a stamp from every organization at the Expo, their passport is entered in a raffle to win prizes donated by participating organizations and sponsors.

The students will be split into two groups: one group in the screening room for a screening and discussion and the other group attending the Expo. After lunch, they swap and attend the other part of the event. This allows for more students to attend, with the ability to offer more effective physical distancing, and gives each student and exhibitor more time to interact and engage with one another.

Successful applicants receive:
  • The opportunity to engage students one-on-one and pitch your company/organization
  • Access to one 4×19 folding table and 2-4 chairs (we recommend bringing your own table cloth and any booth decoration is the responsibility of the applicant)
  • The Exhibition Hall is a large space (approximately 7,800 ft) for a capacity of max. 400 people. You’re welcome to bring any equipment or materials to allow more interaction with the students for demos
  • WIFI connection will be available at the Roundhouse. We will set up electrical outlets by the tables
  • Access to electrical outlets (available at select booths only, please advise us if you require consistent power supply, we’ll provide power bars and extension cords upon request)
  • Stamps and stamp pads for the booth passport map (or instructions for QR code system if we choose this option)
What we ask from you:

In advance…

  • Please provide two descriptions of your organization or company (short for print, mid for web – see application form)
  • Please provide a print quality logo of your  organization or company (300 dpi or greater)

On the day…

  • Arrive with visually attractive displays and materials, such as: signage, floor banners, brochures, marketing materials, gear and equipment (we are open to suggestions to make the experience interactive and exciting for the students!)
  • Be ready to talk to the students and describe what your company/organization offers that others don’t
  • Be ready to explain the skill sets required for a career in your area of the industry
  • Have suggestions for how students can prepare for a career in your specialized field
  • At least one person from each organization must cover your booth at all times during the expo (R2R is not responsible for lost of stolen items, please be mindful that students will actively engage with your booth from 9:30am-11:30am and 12:30pm-2:30pm)
  • Bring a swag item from your organization to donate toward our student raffle – students with completed passports will be eligible for raffle prizes (your swag donation is not mandatory but is appreciated – suggested donations include branded apparel such as: hats, tee shirts, sweaters, water bottles, backpacks, small tech, art supplies, etc. with an estimated value of $10-20)

Organization who participated in previous years:
Post Secondary Education – University of BC, Emily Carr UAD, Vancouver Film School
VFX Studios – Sony Image Engine, Industrial Light and Magic, Double Negative
Animation Studios – Atomic Cartoons, Bardel Entertainment, DHX/WildBrain Studios
Guilds and Unions – DGC, UBCP/ACTRA, ICG, IATSE 669, IATSE 891
Film Resources – NFB, CMPA, MPPIA, Creative BC, Telefilm, VPL

Health Measures: Masks required and vaccine checks for everyone age 12 and up. If there are specific requirements that will affect Reel 2 Real programming, we will update our policy accordingly to meet provincial mandates.

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